Newsletters

The purpose of our monthly Office of the Controller newsletter is to help keep the university PeopleSoft Finance user community better informed of key information, provide helpful tips, important deadlines, and webinars.

Current Issue

August 2024 [pdf]

Topics in our August newsletter include:

Monthly Highlight: Travel Team

Travel Resources
Travel Card Reminders
Student and Non-Employee (TA/TRV) eForm Reminders
Outstanding Travel Authorizations and Expense Reports Review

General Ledger Tip of the Month

Processing an Apex (Adjustment to a Paid Expense) in PeopleSoft Finance

Payroll Reminders

Direct Deposit in PeopleSoft HCM

Training Opportunities for August
August Dates and Deadlines to Remember

Recent Issues

July 2024 [pdf]

Topics in our July newsletter include:

Monthly Highlight: Internal Reporting
- Internal Projects – Important Reminders
- Finance Intranet – Updates and Enhancements
General Ledger Tip of the Month
- Attachments Required before Submitting Deposits
Payroll Reminders

USC Fringe Benefit Rates
Updated Message When Entering Time on a Holiday
Hourly Timesheets Saved but Not Submitted

Training Opportunities for July
July Dates and Deadlines to Remember

June 2024 [pdf]

Topics in our June newsletter include:

Monthly Highlight: Fiscal Year End Tips and Reminders
Payroll Reminders
- Compensatory Time Usage and Payout for Fiscal Year 2024
- Managing Paid Holidays in PeopleSoft HCM
Training Opportunities for June
Dates and Deadlines to Remember

May 2024 [pdf]

Topics in our May newsletter include:

Monthly Highlight: Accounting Services and Treasury Team

New Program Expense Card
Upcoming Card Expense Report Deadlines for FY24

General Ledger Tip of the Month

Using the GL Inquiry Screen in PeopleSoft Finance

Payroll Reminders

Using Correct Funding on Summer Hire ePAF Forms
Correct Address and State Taxes in PeopleSoft HCM

Training Opportunities for May and June
Dates and Deadlines to Remember

April 2024 [pdf]

Topics in our April newsletter include:

Monthly Highlight: Financial Reporting Team

Interim audit field work for the 2023-2024 Financial Statement (FS) Audit and the Single Audit (federal funds) on Monday, April 29th.

General Ledger Tip of the Month

Using the GL Journals Query

Payroll Reminders

Correct State Tax Location
Submitting Timesheets Timely
Setting Up Direct Deposit

Training Opportunities for February
Dates and Deadlines to Remember

March 2024 [pdf]

Topics in our March newsletter include:

Monthly Highlight: Compliance Team

- Subrecipient Monitoring and Invoicing
- Time and Effort Reporting – Next round of reports due April 3^rd, 2024!
Moving and Relocation Reminder
Correct Addresses for Student/Non-Employee Reimbursements
General Ledger Tip of the Month

Understanding Journal Entries

Payroll Reminders

Selecting the Correct Work Location Code

Training Opportunities for February
Dates and Deadlines to Remember

February 2024 [pdf]

Topics in our February newsletter include:

Monthly Highlight: Capital Assets Team

- Physical Inventory Starting in March
- Additional Information Now Available on the Capital Assets Webpage
General Ledger Tip of the Month

56xxx Account Codes

Payroll Reminders

New Fringe Benefit Rates
Timesheet Reminders

Training Opportunities for February
Dates and Deadlines to Remember

January 2024 [pdf]

Topics in our January newsletter include:

Monthly Highlight: Grants and Funds Management Team

Important tips to help better manage your sponsored projects

General Ledger Tip of the Month
- Understanding the Cost Transfer Justification Form
Training Opportunities for February
Dates and Deadlines to Remember

Previous Years

November 2023 [pdf]

Topics in our October newsletter include:

Monthly Highlight: Payroll Team

Meet the Management Team
Importance of Completing Paperwork on Time
Important 2023 Tax Reminders

General Ledger Tip of the Month

Payroll Retro – Correction of a Posted Payroll Transaction

Dates and Deadlines to Remember

October 2023 [pdf]

Topics in our October newsletter include:

Monthly Highlight: Tax Management Team

Important tips and reminders
Monthly Income Tax
Helpful Resources
Supplier Management

General Ledger Tip of the Month

Differences in Sales and Use Tax

Payroll Tips and Reminders

Direct Deposit in PeopleSoft HCM for New Hires
Retirement Contributions

Dates and Deadlines to Remember

September 2023 [pdf]

Topics in our September newsletter include:

Monthly Highlight: Accounts Payable Team

Important tips and reminders

International Travel Health Insurance

General Ledger Tip of the Month

Journal Voucher eForm

Payroll Tips and Reminders

Direct Deposit in PeopleSoft HCM

Dates and Deadlines to Remember

August 2023 [pdf]

Topics in our August newsletter include:

Office of the Controller Website Updates
Monthly Highlight: Travel Team

Meet the Team
New Travel Checklist
Travel Card Program
Reviewing for Outstanding Travel Authorizations and Expense Reports
Coming Soon! New Travel Authorization and Travel Reimbursement Voucher eForms

General Ledger Tip of the Month

Expense Module Corrections (Apex)

Payroll Tips and Reminders

Importance of Submitting Timesheets Timely

Dates and Deadlines to Remember

July 2023 [pdf]

Topics in July’s newsletter include:

Monthly Highlight: Internal Financial Reporting
- Update, Inactivate, or Request a New Accounting Chartfield
- Finance Intranet - Updates and Enhancements
- Meet the Internal Financial Reporting Team

General Ledger Tip of the Month
- Looking up a Deposit in PeopleSoft Finance

Payroll Tips and Reminders
- Account Funding Change eForm Enhancement
- Updating Personal Address in PeopleSoft HCM
- Correct Tax Location

Dates and Deadlines to Remember

June 2023 [pdf]

Topics in June’s newsletter include:

Monthly Highlight: Fiscal Year End
- Tips and Reminders

Compliance and Tax
- Withholding Federal Income Tax on Scholarships, Fellowships, and Grants to International Students

General Ledger Tip of the Month
- Cost Transfer Justification Form

Payroll Tips and Reminders
- Employee Verification: Separated from USC Prior to 1/1/2020
- New Paycheck Stub Coming Soon

Dates and Deadlines to Remember

May 2023 [pdf]

Topics in May’s newsletter include:

Monthly Highlight: Accounting Service and Treasury Team
- Business Expense Card Program

Coming Soon
- Monthly Grant Dashboard Emails to Principal Investigators
- 81/86 Transfer Account Changes
- New Student/Non-employee Reimbursement Process

General Ledger Tip of the Month
- What are these “extra” lines in my Journal Entry

Payroll Tips and Reminders
- Verify Correct Funding on Summer EPAF Forms
- Verify Address and State Taxes are Correct in PeopleSoft HCM

Dates and Deadlines to Remember

April 2023 [pdf]

Topics in April’s newsletter include:

Monthly Highlight: Financial Reporting Team
- Preparing for the interim financial statement audit
- Meet the Team

General Ledger Tip of the Month
- Getting Ready for Fiscal Year End
  - Review Account Balances
  - Check Your Worklist
  - Cash Advances
  - Attachments
  - Attend our Year End Webinar

Payroll Tips and Reminders
- Employment Verification using Experian Verify

Dates and Deadlines to Remember

March 2023 [pdf]

Topics in March’s newsletter include:

Monthly Highlight: Records Management Team
- Overseeing the organization, storage, and retention of documents within the Controller’s Office

General Ledger Tip of the Month
- Attaching supporting documentation in PeopleSoft Finance

Payroll Tips and Reminders
- Selecting the correct work location code in People Admin

Dates and Deadlines to Remember

February 2023 [pdf]

Topics in February’s newsletter include:

Monthly Highlight: Capital Asset Team
- Improvements to the Physical Inventory Review & Updated page in PeopleSoft Finance

General Ledger Tip of the Month
- Be careful when processing 56xxx account code entries

Payroll Tips and Reminders
- 2023 Fringe Benefit Rates
- 2023 South Carolina Tax Rate Change

Dates and Deadlines to Remember

January 2023 [pdf]

Topics in January’s newsletter include:

Monthly Highlight: Grant and Funds Management Team
- Cost Transfer Policy
- Updating the Project Team

General Ledger Tip of the Month
- Analysis Type Guide

Payroll Tips and Reminders
- Update Address Change in HCM PeopleSoft
- Complete Electronic W-2 Consent Form
- 2023 Payroll Calendars

Dates and Deadlines to Remember

December 2022 [pdf]

Topics in December’s newsletter include:

Note from the GL Team:

Taxable Fringe Benefit files are due to Payroll as soon as possible
Complete and post all Journal Entries, Journal Vouchers and Deposits

Tip of the Month from the Compliance Team:

Reminders for Subawards that will aid in processing invoices for payment

Dates and Deadlines to Remember

November 2022 [pdf]

Topics in November’s newsletter include:

Note from the Payroll Team:
- Update mailing address in HCM PeopleSoft to ensure you receive an electronic W2
- Changes to your benefit deduction will take effect January 1, 2023
GL Tip of the Month from the GL Team:
- Checking General Ledger Balance in PeopleSoft

October 2022 [pdf]

Topics in October's newsletter include:

Note from the Accounts Payable Team:
- Student employees reimbursed through Travel and Expense
- Student non-employees reimbursed using the Student Reimbursement Form
GL Tips of the Month from the GL Team:
- Creating a PeopleSoft Journal Entry (JE)
Dates and Deadlines to Remember